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How to reply to emails with AI in Gmail and Outlook

The Email tool reads the email you have open and drafts a reply with the intent you pick — agree, decline, ask, thank, follow up or reschedule.

Updated November 13, 20262 min read

Step by step

  1. Open the email in Gmail, Outlook or other webmail.
  2. Choose Email on the home screen → Reply.
  3. Pick how to reply and the tone, add an instruction if needed.
  4. Press Create reply, review the draft, copy it into your mail and send.

Prompt to copy

Agree to the meeting, suggest Thursday 3pm or Friday 10am, keep it under 60 words.

Tips

  • Add the one fact the AI can't know: “I'm free Thursday after 2pm”.
  • Claude Sonnet 5.5 is great for warm replies, GPT-6.1 Terra for crisp ones.
  • Always read before sending.

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